PROCEEDINGS OF
THE MARTIN
COUNTY BOARD
OF COMMISSIONERS
TUESDAY, MARCH
4, 2003
@ 9:00 A.M.
The
meeting was called to order by Chairman Gerald Boler at 9:00 a.m.
Those
present were Commissioners Jack Potter, Steve Pierce, Steve Donnelly and Dan
Schmidtke. Also present were Terry
Viesselman, County Attorney, Kevin Peyman, County Engineer, Scott Higgins,
County Coordinator, Doug Landsteiner, Veterans Service Officer, Jim Forshee,
Auditor/Treasurer and members of the public.
Motion
by Commissioner Schmidtke, seconded by Commissioner Donnelly to approve the
Agenda with the following additions: (1) Discuss Courthouse Lawn and Removal of
Trees (2) GIA ATV Trail Agreement Resolution.
Carried unanimously.
Motion
by Commissioner Schmidtke, seconded by Commissioner Donnelly to approve the
February 4, 2003 with corrections.
Carried unanimously.
Doug
Landsteiner, VSO for Martin County, reported on Potential State budget impacts
of the Department of Veterans Affairs.
Terry
Viesselman, County Attorney, had no report.
Viesselman asked the Board if they had any questions for him. There were none.
Peyman
updated the Board of the four-way stop sign at the Bixby Corner and
recommended that the four-way stop sign be pulled from the intersection. Peyman stated that the STOP sign had been in
the intersection for a period of time and requested that it be removed.
By
consensus of the Board approved the removal of the four-way stop sign.
Peyman
requested approval to hire Richard Olson as the Cedar-Hanson Park Caretaker
effective, April 1, 2003 through September 2003. This is a seasonal position and Olson is to receive compensation
for work at $2,000 per month and no
benefits.
Motion
by Commissioner Donnelly, seconded by Commissioner Potter, Be it Resolved that
the Martin County Board of Commissioners approve the request of the County
Engineer to hire Richard Olson as the Cedar-Hanson Park Caretaker effective
April 1, 2003 through September 2003 at a salary of $2,000 per month for a
total of $12,000 for the 6 month duration, contingent upon a completion of a
criminal background check. Carried
unanimously.
Peyman
recommended that Gary Shumski, current shop mechanic for the Martin County
Highway Department, to fill the position of Maintenance Worker I position at
Grade 10, Step 1 (12.97/hour), effective date to be determined.
Motion
by Commissioner Pierce, seconded by Commissioner Schmidtke, Be it Resolved,
that the Martin County Board of Commissioners, on the recommendation of the
County Engineer, approve the hiring of Gary Shumski as Maintenance Worker
I. to Grade 10, Step 1, and starting
date to be determined. Carried
unanimously.
Peyman
requested to approve filling the vacancy of Shop Mechanic Position.
Motion
by Commissioner Donnelly, seconded by Commissioner Pierce, Be It Resolved, that
the Martin County Board of Commissioners hereby approve filling the vacancy of
Shop Mechanic position at the Martin County Highway Department. Carried unanimously.
Connie
Noble-Walters, from the Fairmont Workforce Center, was on hand to provide
information to the Board regarding the Community Work Experience Program. Noble-Walters stated that the CWEP Program
is designed to provide unemployed workers with an opportunity to enhance job
skills and to facilitate reentry into the workforce. Noble-Walters further stated that if the County would be able to
provide opportunities for those who are receiving general assistance but are
eager to work to notify the Workforce Center in order to place these
individuals in the work place.
After
further discussion, the Board thanked
Noble-Walters for her presentation.
Higgins
presented the tentative agreement for Law Enforcement Labor Services (LELS)
Local
#136 (Deputies/Sergeants). After review
of the tentative agreement,
Motion
by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that
the Martin County Board of Commissioners hereby approves the tentative
agreement with LELS #136 Deputies/Sergeants Union, contingent upon
clarification regarding insurance, usage of compensatory time, and posting of
schedules; the clarifications to meet the approval of the Employer. Carried unanimously.
Higgins
presented the Resolution to purchase two Transit buses for the Martin County
Express public transit system.
R-#12/03
AUTHORIZING THE
PROCUREMENT OF TWO TRANSIT BUSES AND SELECTING MINNESOTA BODY AND EQUIPMENT
COMPANY:
WHEREAS, Martin County operates a
public transit service in conjunction with the Minnesota Department of
Transportation, Office of Transit, and;
WHEREAS, it is desirable and
necessary to acquire two buses according to the established vehicle replacement
schedule, and:
WHEREAS, funding for the
acquisition of this bus will be accomplished jointly with the assistance of the
Minnesota Department of Transportation and the County, and;
WHEREAS, transit staff have
reviewed the vehicle options offered by approved multiple contracting vendors,
and;
WHEREAS, it is desirable to acquire
the vehicle from Minnesota Body and Equipment company to maintain fleet
uniformity and to allow for vehicle familiarity,
NOW THEREFORE BE IT RESOLVED, that Martin County Board
of Commissioners hereby authorizes the purchases of its two transit buses from
Minnesota Body and Equipment Company in the approximate amount of $93,250.
Motion
was made by Commissioner Pierce, seconded by Commissioner Potter and
unanimously carried this 4th day of March 2003.
BOARD OF COMMISSIONERS
MARTIN COUNTY, MINNESOTA
_________________________________
Gerald Boler, Chair
ATTEST:____________________________
Scott Higgins, County
Coordinator
Roll
call AYES: Commissioners Potter, Schmidtke, Pierce, Donnelly and Boler
NAYS:
None
Passed
and approved this 4th day of March 2003.
Commissioner
Pierce stated that it is time the County builds a garage facility for the
transit buses.
Higgins
responded that the County has been working closely with the Minnesota
Department of Transportation (MNDOT) Office of Transit to obtain funding for a
garage facility for the transit buses for the last three years. MNDOT will
provide 80% of the construction cost.
The
County GIS Committee was on hand to request approval for awarding a contract
for the development of the parcel layer map for the proposed GIS System.
Jim
Hallstrom, County Assessor, provided the information to the Board and requested
that the Board take action to determine if they wish to move forward with the
GIS Project and that the Committee fully realizes the potential impact of the
State Budget deficit and its effects that it will have on the County Budget.
Hallstrom
requested that if the Board does not choose to move forward that the RFPs
would be kept in confidence until such time that the Board determines to move
forward with the RFPs received for the GIS Project.
Commissioner
Schmidtke stated that this would be a good system for the County to have in
place but this is not the time now to spend dollars for the project. Schmidtke
further stated his concern for the State Budget deficit and the impact that it
may have on the County.
Commissioner
Pierce stated his concern for what will county departments be doing less of
when they develop this type of information system.
Hallstrom
responded that the GIS System pulls all information together that each office
handles to one place.
Kay
Wrucke, County Recorder, responded that the GIS System is an enhancement of all
the systems put together.
Commissioner
Donnelly inquired about the $90,000 for a GIS Coordinator and requested
clarification.
Hallstrom
responded that the $90,000 was over a three-year period for the GIS
Coordinator.
Commissioner
Pierce stated that the Board wrestles with staff replacement and providing
additional staffing for other offices to maintain systems such as rural
addressing and that with the proposed addition of GIS staff, now is not the
time to move forward with the project. After further discussion,
Motion
by Commissioner Donnelly, seconded by Commissioner Pierce, Be It Resolved, that
the Martin County Board of Commissioners reject all Requests For Proposals
(RFPs) for the parcel layer map for the proposed County GIS System and that
the Committee issue a letter to the vendors to request that they hold their
proposals until July 1, 2003 for future board consideration. Carried
unanimously.
The
Board thanked the GIS Committee for their work.
Commissioner
Boler inquired if there was other work that needed to be done until the Board
could consider the proposals again.
Hallstrom
responded that there is still some background work that needs to be done in
scanning parcel maps into electronic form.
Higgins
presented the Letter of Engagement for Engineering Services from Bolton and
Menk for a quality engineering study on the Fox Lake Improvement District,
proposal for a central collection sewer system.
Higgins
further stated that the amount for the services proposed by Bolton and Menk
would not exceed $7,800.00
Motion
by Commissioner Pierce, to approve the Letter of Engagement with Bolton and
Menk to do a quality engineering study on the Fox Lake Improvement District
Central Sewer Collection System.
The
Chair asked for a second, the motion died for lack of second.
Since
it was after 10:00 a.m. for the continuation for the consideration of a
Resolution to Order Improvement for the Fox Lake Sanitary Sewer System Project,
the Chair opened the matter for Board discussion. After discussion,
R-#16/03
RESOLUTION
ORDERING THE FOX LAKE SANITARY SEWER PROJECT
DIRECTING THE
ENGINEER TO PREPARE
DETAILED PLANS
AND SPECIFICATIONS
WHEREAS, The County Board of Commissioners held an
Improvement Hearing on the Fox Lake Sanitary Sewer Project Improvements to
consider the making of sanitary sewer improvements on the East End of Fox Lake
to provide for a Sanitary Sewer Collection System, pursuant to M.S. 429, and
WHEREAS,
said was held on December 3, 2002 at 7:00 oclock PM, and
WHEREAS,
The Board of Commissioners did not take action at the Hearing and announced
that the matter would appear on the Regular Meeting Agenda;
NOW, THEREFORE, BE IT RESOLVED By the County Board of Commissioners of the Martin
County, Minnesota as follows:
1.
The Fox Lake Sanitary Sewer
Project Improvements are hereby Ordered as described in the Notice of Public Hearing
dated November 19,2002;
2.
DeWild
Grant Reckert and Associates Company, Consulting Engineers, Rock Rapids, Iowa
is hereby appointed Project Engineer and authorized and directed to prepare
detailed plans and specifications for said improvement.
Motion by Commissioner Pierce, seconded by
Commissioner
Schmidtke dated this 4th day of March 2003.
___________________________
Gerald
Boler, Chairman
ATTEST:____________________________
Scott Higgins, County Coordinator
Roll
call vote: AYES: Commissioner
Schmidtke,
NAYES:
Commissioner Boler, Donnelly, Potter and Pierce.
Resolution
failed, this 4th day of March 2003.
Mike
Smith, Department of Corrections Sentence to Service Division, was on hand to
request approval for a two-year contract for Sentence to Service (STS) in
Martin County. Smith also presented
2002 statistical report for services provided by the three STS crews in Martin
County for the 2002.
Smith
stated that the contract is for $195,000 over a two-year period. After further discussion,
Motion
by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that
the Martin County Board of Commissioners, approve and authorize the Chair to
sign the Sentence to Serve (STS) Service Agreement for $195,000, effective July
1, 2003- June 30, 2005. Carried
unanimously.
Sheriff
Brad Gerhardt was on hand to request approval for appointment of Bradley Hady,
as Chief Deputy effective March 24, 2003.
Motion
by Commissioner Pierce, seconded by Commissioner Potter, Be It Resolved, that
the Martin County Board of Commissioners hereby approve the recommendation of
Sheriff Brad Gerhardt to appoint Bradley Hady as Chief Deputy for the Martin
County Sheriffs Department effective March 24, 2003, at Grade 18,
Step 4 at $25.74 per hour; eligible for full time benefits according to the
County Personnel Policy. Carried
unanimously.
Gerhardt
reviewed Sheriffs Department update with the Board.
The
Board recessed at 10:44 a.m.
The
Board reconvened at 10:55 a.m.
Deb
Mosloski, Drainage Specialist for Martin County, was on hand to request
approval to combine ditch accounts.
Motion
by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that
the Martin County Board of Commissioners acting as the Drainage Authority for
Martin County hereby approve the combining of the Ditch Accounts as
presented.
Carried
unanimously.
Mosloski
informed the Board that the Improvement Assessment on J.D. #3 in the amount of
$3,864.10 has never been collected and stated that she had checked with the
Countys Drainage attorney and stated he recommended that the Board determine
how they want to handle this issue. After discussion,
Motion
by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that
the Martin County Board of Commissioners acting as the Drainage Authority for
Martin County, direct the Drainage Administration staff to collect the
outstanding assessment for J.D. #3 subject to County Attorney approval. Carried unanimously.
Commissioner
Schmidtke informed the Board that he had received a bill for a repair to a
private tile that was cut during the installation of a private water line and
that the work was done by Rosburg Construction in the amount of $475.00 and
stated that the bill needed to be paid.
Mosloski
recommended that the bill be paid out of the General Fund since it was not
related to a county Ditch system.
Motion
by Commissioner Pierce, seconded by Commissioner Schmidtke, Be It Resolved that
the Martin County Board of Commissioners hereby approve the payment of a bill
from Rosburg Construction in the amount of $475.00 for work done for the repair
of a private tile due to the tile being cut on during the construction and
installation of a private water line; and to direct the County Attorney to send
a letter to the appropriate parties for collection and reimbursement to the
Revenue Fund. Carried unanimously.
Harry
Jenness, Environmental Service Director, was on hand to present the final draft
of the Martin County Comprehensive Land Use Plan. Jenness stated that after many public hearing throughout Martin
County and a public hearing conducted by the Martin County Planning Commission
on the proposed Martin County Land Use Comprehensive Plan, that The Planning
Commission has approved the Plan and recommended adoption by the Martin County
Board of Commissioners. After further
discussion and consideration,
Motion by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that the Martin County Board of Commissioners hereby approves the proposed Martin County Comprehensive Use Plan as presented with the following revision: Page 45, # 1 to strike the words Which the County can support however the list of recommended approvments is more comprehensive than the County Board would like.
Carried
unanimously.
Commissioner
Schmidtke inquired of issue dealing with shoreland concerning the replacement
of wells, septic tanks and lot sizes and recommended that this needed to be
addressed in the future through the County Ordinance.
Commissioner
Schmidtke also inquired about the 200 ft set back from the centerline of the
road and that if this will be for all buildings.
Jenness
responded that it would be for all buildings.
Jenness
requested direction from the Board regarding increasing of permit fees for the
Department.
After
discussion, it was determined that Jenness would develop a fee structure for
the Board to review at a future meeting.
Amy
Shogren, Coordinator for the Three Rivers RC & D reviewed the 2003 year-end
report for the agency with the Board.
After
the presentation, the Board thanked Shogren for the update.
Higgins
presented a revised resolution for covered employees under the Workers
Compensation coverage through the Minnesota Counties Insurance Trust and noted
that the revision included the exclusion of the County Coroner and the Deputy
Coroner from Countys Workers Compensation Coverage.
Revised 3-4-03 R-#14/03
R-#5/03
REAFFIRM THAT
OFFICIALS HAVE BEEN COVERED FOR WORKERS COMPENSATION PURPOSES AND CONTINUE TO
BE COVERED:
WHEREAS, the Martin County Board of Commissioners does hereby resolve that, pursuant to the requirements of Minnesota Statute 176.011, subd. 9 (6, that all officers of Martin County who are elected or appointed to a regular term of office, or to complete the unexpired portion of a regular term, shall be included within the definition of employee as that term is defined in Minn. Stat. 176.011, subd. 9 for purposes of coverage under the Workers Compensation Laws of the State of Minnesota, except coroner and deputy coroner.
IT IS FURTHER RESOLVED, that this resolution recognizes that Martin County has in the past included said officials in all Workers Compensation reports and audits and that this resolution is intended to meet the statutory requirements and confirm and existing practice, not to establish a new practice.
Motion was made by Commissioner Schmidtke, seconded by Commissioner Donnelly and unanimously carried. Dated this 4th day of March 2003.
BOARD OF COMMISSIONERS
MARTIN COUNTY, MN
_______________________________
Gerald
Boler, Chairman
ATTEST:______________________________
Scott Higgins, County
Coordinator
AYES: Commissioners Boler, Potter, Pierce,
Schmidtke and Donnelly NAYES: 0
Adopted
and approved this 4th day of March 2003.
Higgins
presented the AFSCME Library Unit Tentative Agreement for 2003-2004 and
recommended approval.
Motion
by Commissioner Pierce, seconded by Commissioner Potter, Be It Resolved, that
the Martin County Board of Commissioners, hereby approves the Tentative
Agreement with the AFSCME Library Unit as presented. Carried unanimously.
Higgins
presented the Resolution for the name change of Minnesota River Basin Joint
Powers Board to the MN River Board.
After discussion,
Motion
by Commissioner Donnelly, seconded by Commissioner Potter,
R-#15/03
To Recognize, Endorse and Integrate the Minnesota River Basin Joint Powers Board Name Change to Minnesota River Board:
WHEREAS,
the Minnesota River Basin Joint Powers Board has undergone a revitalizing
process in the year 2002; and
WHEREAS, an
Organizational Task Force and Legislative Task Force were formed to review,
discuss and make recommendations to the full board on the organizational
structure and legislative actions to be taken; and
WHEREAS,
both the Organization Task Force and the Legislative Task Force made
separate and independent recommendations to the full board to shorten the name;
and
WHEREAS,
on January 27, 2003 the full board voted unanimously to shorten the name
of the Minnesota River Basin Joint Powers Board to the Minnesota River Board;
and
WHEREAS, there is a
desire by the full board to have each member county be informed of the name
change and to endorse this decision by signing said resolution; and
THEREFORE, BE IT RESOLVED that
Martin County hereby signifies by signature that it is aware of the change and
fully endorses the name change of Minnesota River Basin Joint powers Board to
the Minnesota River Board.
Signed this 4th day of March 2003 at the Martin
County Board Meeting.
BOARD
OF COMMISSIONERS
MARTIN
COUNTY, MN
________________________
Gerald
Boler, Chair
Attest:_____________________________
Scott
Higgins, County Coordinator
AYES: Commissioner Boler, Pierce, Schmidtke,
Donnelly and Potter. NAYES: 0
Adopted
and approved this 4th day of March 2003.
Higgins
presented the MRCI Janitorial Contract for the Security Building, Courthouse
and Library for $915.49 per month plus sales tax; effective March 1, 2003
through December 31, 2003 and recommended approval. Higgins informed the Board
that the contract has been reduced $5,000 from the previous year.
Motion
by Commissioner Pierce, seconded by Commissioner Schmidtke, Be It Resolved,
that the Martin County Board of Commissioners hereby approve and authorize the
Chair to sign the MRCI Janitorial Contract in the amount of $915.49 per month
plus sales tax; effective March 1, 2003 through December 31, 2003. Carried unanimously.
Higgins
presented the resolution for the Application for Maintenance Funding for GIA
ATV Trail System in Martin County.
Higgins stated that the total request through the DNR funding was
$21,621.00. This is a pass through grant
money and recommended approval.
R-#13/03
APPLICATION
FOR MAINTENANCE FUNDING FOR GIA-ATV TRAIL SYSTEM:
WHEREAS, Martin County, Minnesota desires to apply for
maintenance funding of GIA-ATV trail system and
WHEREAS, the maintenance of these
trails are funded through Minnesota trail assistance program grants issued with
the approval of the Minnesota Department of Natural Resources; and
WHEREAS, said Martin County will
contract with the all Season Wheelers ATV Club to apply for this funding to
maintain said GIA Trail System.
Now, therefore
be it resolved,
that the Martin County Board of Commissioners approves the application for
funding for the GIA-ATV Trail, and that the Board-Chair and the County
Coordinator be authorized to sign all documents relating to the program.
Motion was made by Commissioner Pierce, seconded by
Commissioner Donnelly and carried this 4th day of March 2003.
BOARD OF COMMISSIONERS
__________________________________ Gerald
Boler, Chairman
ATTEST:________________________________
Scott Higgins, County Coordinator
AYES:
Commissioners Boler, Schmidtke, Donnelly, Potter and Pierce NAYES: 0
Adopted
and approved this 4th day of March 2003
There
was discussion regarding the two large pine trees at the East Entrance of the
Courthouse. The Board directed the
Coordinator to gather ideas from courthouse staff regarding potential
landscaping around the Courthouse for Board consideration at a future meeting
date.
Motion
by Commissioner Pierce to remove the pine trees as determined by the building
committee. The Chairman asked for a
second. The motion died lack of a
second.
Jim
Forshee, Auditor/Treasurer, presented a Subordination Agreement and requested
Board approval and that in the future the Auditor/Treasurers be authorized to
process and sign the Subordinations Agreements as they are received.
Motion
by Commissioner Pierce, seconded by Commissioner Potter, Be It Resolved, that
the Martin County Board of Commissioners hereby authorize the Martin County
Auditor/Treasurer to process and sign Subordination Agreements as necessary and
to approve the Subordination Agreement for Christinas Addition Lot Four (4)
City of Fairmont. Carried unanimously.
Commissioner
Pierce requested that a meeting be facilitated between the SWCD, County Highway
Department, Prarieland, and Billeye Rabbe, Extension Educator for the use of
the compost from Prarieland for Highway projects.
Higgins
responded that he would contact the various agencies in order to set a mutual
meeting.
Higgins
stated that the Martin County Historical Society has asked the Board to attend
a luncheon meeting at the Martin County Historical Museum for a presentation
and tour, March 18, 2003 at 12:30 a.m.
The
Board reviewed their calendars and reports of previous and upcoming meetings.
Motion
by Commissioner Donnelly, seconded by Commissioner Schmidtke, Be It Resolved,
that the Martin County Board of Commissioners hereby authorizes perdiems and
expenses for the following workshops, AMC Legislative Conference, County Day at
the Capitol, and the Minnesota Association of Drainage Inspectors, and
Agricultural Drainage Design Workshop (March 17, 2003) Carried unanimously.
The
next County Board meeting of the Martin County Board of Commissioners will be
March 18, 2003 at 9:00 a.m. in the Martin County Commissioners Board Room.
With
no further business to wit, the Board adjourned at 12:17 P.M.
BOARD
OF COMMISSIONERS
MARTIN
COUNTY, MN
______________________________
Gerald
Boler, Chair
ATTEST:______________________________
Scott Higgins, County Coordinator