MARTIN COUNTY
BOARD OF
COMMISSIONERS
MEETING
@ 9:00 A.M.
The
meeting was called to order by Chairman Gerald Boler at 9:00 a.m. Those present were Commissioners Steve
Pierce, Steve Donnelly, Dan Schmidtke, and Jack Potter. Also present were Scott Higgins, County
Coordinator, Kevin Peyman, County Engineer, Jim Forshee, Auditor/Treasurer,
Christine Rupp, Fairmont Sentinel, Rod Halverson, KSUM/KFMC and members of the
public.
Motion
by Commissioner Schmidtke, seconded by Commissioner Potter, that the Agenda
with the following addition: (1) Consider the Request from the Fairmont Police
Department for change of office space is hereby approved. Carried unanimously.
Motion
by Commissioner Donnelly, seconded by Commissioner Pierce, to approve the minutes
of the September 16, 2003 Board of Commissioners meeting is hereby
approved. Carried unanimously.
No
County Attorney report.
Kevin
Peyman, County Engineer, presented a resolution to authorize Northrop Stop
Sign.
H-#3/03
R E S O L U T I O N
In order to control,
safeguard and expedite traffic on county and township roads in Martin County,
and upon recommendation of the County Engineer, the County Board of
Commissioners deems it advisable to make the following resolution:
THEREFORE, BE IT RESOLVED, that the
following intersection to and hereby is designated as a STOP INTERSECTION and
the County Engineer be and hereby is instructed to cause the installation and
maintenance of STOP SIGNS there at:
The intersection of County
Road 145 (Bridgeman Street) and Twp. Rd. 154 (170th Street) will be
a STOP INTERSECTION. South bound
traffic on County Road 145 (Bridgeman Street) will stop.
Upon Motion by
Commissioner Pierce, seconded by Commissioner Potter, and carried said
resolution was duly passed and adopted this 7th day of October,
2003.
BOARD
OF COMMISSIONERS
MARTIN
COUNTY, MINNESOTA
_____________________________________
Gerald
Boler, Chairman
ATTEST:______________________________
Scott Higgins, County Coordinator
AYES:
Commissioners Schmidtke, Boler, Donnelly, Potter and Pierce. Adopted and approved this 7th day
of October 2003.
Peyman
presented the Final Contract voucher for C.P. 03:08 Maintenance Gravel. Peyman stated that the Contract amount
was $57,218 and that the certified
amount is $59,228.56. After
discussion,
Motion
by Commissioner Pierce, seconded by Commissioner Schmidtke, Be It Resolved,
that the Martin County Board of Commissioners and upon the recommendation of
the County Engineer hereby approves the Final Contract voucher for C.P. 03:08;
that the work certified is in the amount of $59,228.56; that the County
Engineer has certified that the contract has been completed and that the entire
amount of the work shown in the final voucher has been performed accordance
with the terms of the contract. Carried
unanimously.
Peyman
requested approval to take sealed bids for the 1972 Oshkosh Snow Plow- Unit #12
of the Martin County Highway Department.
Motion
by Commissioner Potter, seconded by Commissioner Donnelly, Be It Resolved,
that
the Martin County Board of Commissioners hereby approves the request to obtain
sealed bids for the 1972 Oshkosh Snow Plow-Unit #12, at the Martin County
Highway Department. Carried
unanimously.
Peyman
informed the Board of the cleanup that needed to be done by the Red Rock Rural
Water Association installing water lines throughout the county.
Higgins
stated that the Martin County Express public transit System has received two
replacement buses and requested approval to declare two 1998 Ford Champion, 16
passenger buses with wheel chair lift as excess property and to advertise for
sealed bids.
Motion
by Commissioner Schmidtke, seconded by Commissioner Donnelly, Be It Resolved,
that the Martin County Board of Commissioners hereby approve an authorize the
sale of two 1998 Ford Champion 16 passenger buses with wheelchair lifts and to
advertise to for sealed bids. Carried
unanimously.
Higgins
presented the revised resolution for Agriculture Best Management Practices
and Countywide Individual Sewage Treatment System and Well Loan Programs for
Martin County.
Revised-R#45/03
R E S O L U T I O N
AGRICULTURAL BEST
MANAGEMENT PRACTICES AND COUNTYWIDE
INDIVIDUAL SEWAGE
TREATMENT SYSTEM AND WELL LOAN PROGRAMS:
WHEREAS, the Minnesota Department of Agriculture has made low interest loan funds available to counties, Soil and Water Conservation Districts and Joint Powers Organizations through the Agricultural Best Management Practices Loan Program and the Countywide Individual Sewage Treatment System; and
WHEREAS, Welcome State Bank has agreed to act as the local lender, administer the lending agreements with individual borrowers, and guarantee repayment to the state; and
WHEREAS, Martin County has identified a need for low interest loan funds to encourage agricultural best management practices, repair of Individual Sewage Treatment Systems and sealing of abandoned wells that prevent or mitigate nonpoint source pollution; and
WHEREAS, many agricultural best management practices, repair of individual sewage treatment systems and sealing of abandoned wells are identified as high priorities in the Martin County Comprehensive Local Water Plan.
NOW THEREFORE BE IT RESOLVED, that Martin County approves the application, authorizes it=s submittal, and designates the County Board Chairperson to be the authorized representative, and hereby grants the County
Board Chairperson the authority to sign the 2001 application loan agreement and all other correspondence or
documentation necessary to implement the AgBMP Loan Program and Countywide ISTS Loan Program on behalf of Martin County; and that Martin County designates Martin SWCD to be the applicant contact and the certifying authority for the Agriculture Best Management Practices Loan Program.
BE IT RESOLVED that the current County Board Chairperson, or in their absence, the County Board Vice Chairperson, is the authorized representative for all prior Agricultural Best Management Practices Loan agreements and are granted the authority to sign all correspondence and documents to carry out all prior loan programs on behalf
of Martin County; and
BE IT RESOLVED that all prior designations of the authorized representative by Martin County for the Agricultural Best Management Practices Loan Program and Countywide ISTS Loan Program is hereby rescinded.
Motion by Commissioner Donnelly, seconded by Commissioner Potter, said resolution was duly passed and adopted this 7th day of October 2003.
_______________________ ___________________________
Gerald Boler, Chairman Scott Higgins, County Coordinator
Ayes:
Commissioner Boler, Schmidtke, Potter, Pierce and Donnelly. Adopted and approved this 7th day of October
2003.
Higgins
presented the Notification and Approval for the Reduction in Force and to
Implement Layoff Procedures for Certain Classifications.
R-#46/03
Notification and Approval for the Reduction in Force and to Implement Layoff Procedures for Certain Classifications:
Whereas, due
to decreased state aid and limitations of the County in obtaining additional
revenue, Martin County has identified a budgetary need and have determined
layoffs as one necessary action in order to meet its financial and
organizational obligations, and
Whereas, on September 16, 2003 the
Martin County Board of Commissioners directed the County Coordinator to issue
layoff notices to the following classifications- Environmental Services
Director, Environmental Technician, Administrative Secretary (ESD), and
Therefore
Be It Resolved,
on a motion by Schmidtke, seconded by Potter, that the Martin County Board of
Commissioners hereby approve the reduction in force and to implement layoffs of
the aforementioned classifications, effective October 13, 2003.
Adopted
and approved this 7th day of October 2003.
____________________________
Gerald Boler, Chair
Attest:___________________________
Scott Higgins, County Coordinator
Ayes: Commissioner Boler, Potter, Pierce, Donnelly
and Schmidtke. Passed and approved this 7th day of October 2003.
Higgins
informed the Board that there was a needed change order for the
Courthouse/Security Building remodeling project located in the proposed new
Boardroom. The walls will need to be
furred out as well as sheet rock applied to the walls.
Higgins
stated that I & S Architects and Engineers have not sent a cost
estimate. Higgins also informed the
Board that there would be an added cost of approximately $250 in order to stain
the new corridor doors in the Security Building to match the other doors
located in the building.
Commissioner
Boler stated that there should not be any additional cost to match the corridor
doors and should be part of the project specifications to match. After further discussion,
Motion
by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that
the Martin County Board of Commissioners hereby authorizes the necessary change
orders discussed for the remodeling project.
Carried unanimously.
Higgins
presented the recommendation of Chief Deputy Brad Hady, Martin County Sheriffs
Department, to hire Sherri Keck as part-time Communications Officer for the
Martin County Sheriffs Office, starting at $14.56 per hour contingent on the
results of a physical examination and psychological evaluation as well as
background checks.
Motion
by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that
the Martin County Board of Commissioners, upon the recommendation of the Chief
Deputy Brad Hady, hereby approve the hiring of Sherri Keck, as part-time
Communications Officer, contingent on the satisfactory results of a physical
examination and psychological evaluation as well as a background check at
$14.56 per hour. Carried unanimously.
Higgins
informed the Board that open enrollment meetings for all employees will be held
on October 24, 2003 and that the Board will need to determine employee
contributions for 2004 health insurance premiums. Higgins also stated that
there will be another county insurance committee meeting held Thursday, October
the 9, 2003 to discuss other alternatives plans to help reduce and stabilize
insurance premium cost for the future.
No
action taken by the Board.
Bryan
McCormick, Martin County Library Director, introduced the delegation of six
Librarians from Russia to the Board.
The
Board welcomed the Russian delegation.
The Board introduced themselves, gave brief presentation of their
responsibilities, and wished them all well in their visit.
The
Board recessed at 10:03 a.m.
The
Board reconvened at 10:09 a.m.
Chairman
Boler opened the meeting of the Final Hearing on Impoundment of a Portion of
J.D. #20, Section 28-101-30.
Darrin
Newville, SWCD Technician, and Deb Mosloski, Drainage Specialist for Martin
County were on hand.
Newville
presented and reviewed the petition to abandon H 1 of J.D. #20 and to restore
it to a wetland basin. Newville asked if there were any questions or
clarifications needed for the Board. With no questions, Chairman Boler opened
the hearing for public input.
There
was none.
Motion
by Commissioner Schmidtke, seconded by Commissioner Potter, Be It Resolved,
that the Martin County Board of Commissioners hereby acting as the Drainage
Authority for Martin County and after due consideration and public hearing held
October 7, 2003, hereby approves the Impoundment of a portion of J.D. #20,
Section 28-101-30 to abandon H-1 of J.D. #20 and to restore area to a wetland
basin. Carried unanimously.
Commissioner
Boler inquired if there will be more Impoundment projects coming before the
Board soon.
Newville
responded in the affirmative. Newville further stated there are a total of
fifty-two projects and eleven of them have been completed.
Sheriff
Gerhardt provided an update on the Sheriffs Office.
Gerhardt
informed the Board that he has contacted the Sheriff in Nobles County to
formulate some sort of Board of Prisoners Agreement to house prisoners in
Nobles County and that this would be a good option for Martin County. Gerhardt
stated that representatives of the National Institute of Corrections (NIC) will
be in Martin County on October 28, 29 and 30th to conduct a study
(PONI ) on the Countys jail facilities. Interviews of various staff members of
the county including two Commissioners, and staff of the countys courts will
be held on October 28, 29th. A Community Meeting will be scheduled
for the morning of the October 30th.
Gerhardt
stated that Chief Broslma is asking for change in office space in the LEC. The
request is to obtain the current Juvenile Interview room in the basement of the
LEC and to use as an office for the Fairmont police detectives. Gerhardt
informed the Board that the County vacated the Juvenile license with the
Department of Corrections in 2000 and that he did not foresee a problem with
the Police Department changing office space.
Gerhardt
stated that he has informed the Chief Brosmal that if there were any additional
costs such as remodeling that the City would have to incur those costs.
The
Board gave their approval and that any cost incurred for remodeling would be
covered by the City of Fairmont.
Gerhardt
informed the Board that Charles Patsche went beyond the call of duty to aid in
saving the life of Alicia Trueblood of Sherburn, MN. and that one of the
Deputies intends to nominate him for the Martin County Sheriffs Office
Outstanding Citizen Award. Gerhardt
stated that Ms. Trueblood and her wishes to share her story with the Board at
the next regular meeting.
With
no further report. The Board thanked
the Sheriff for the update.
The
Board reviewed the letter from the Minnesota Pollution Control Agency (MPCA)
pertaining to feedlot facility in Martin County in violation of hydrogen
sulfide emissions standards and action taken by the MPCA.
Commissioner
Schmidtke stated his disappointment that the MPCA stated that it is too late to
conduct further monitoring of the feedlot facility. After further discussion,
Motion
by Commissioner Schmidtke, seconded by Commissioner Potter, Be It Resolved,
that the Martin County Board of Commissioners hereby approve and authorize a
letter be sent to the Minnesota Pollution Control Agency concerning the feedlot
facility in question and expressing the Boards disappointment in the delayed
action by the MPCA in getting the matter resolved. Carried unanimously.
Jim
Forshee, Auditor/Treasurer, informed the Board that he has received a letter
from the Office of the State Auditor confirming that the State Auditors Office
will not be providing audit services to Martin County for the next three years
ending December 31, 2003 through December 31, 2004 and December 31, 2005. Although, the State Auditors Office will
conduct the audit for the year ending December 31, 2006. Forshee further stated that it is the Countys
responsibility to ensure that audit requirements are met and that the State
Auditor will issue guidelines pursuant to Minn. Stat 6.65, which prescribe
minimum procedures and the audit scope for county audits performed by private
CPA firms.
The
Board directed the Auditor/Treasurer to draft a request for proposals for audit
services for the years ending 2003 through 2005.
The
Board reviewed their reports and calendars of previous and upcoming weeks
meetings.
No
action taken on the Revised Resolution Lily and Center Creeks-Blue Earth
Watershed Project.
The
Board recessed at 11:11 A.M.
The
Board reconvened at 11:23 A.M.
Higgins
reviewed information and instructions for nominating a public health nurse for
the Barbara OGrady Award Excellence in Public Health Leadership Award. This award is to honor and recognize a
public health nurse in Minnesota for outstanding leadership and contributions
to public health.
Reginold
Edwards, Region 9 Executive Director, was on hand to discuss the action taken
by the Region 9 Commission last month pertaining to the JOBZ Initiative.
Edwards
gave an overview of the actions taken by the Region Nine Commission concerning
JOBZ. Edwards further stated that Region 9 did not intend to create competition
within counties of the Region by completing the JOBZ application for
communities outside the Region.
Commissioner
Boler stated that Mr. Edwards inform the R9 Commission that Martin County is
not happy with the action taken by the Commission and that it was not in the
best interest of Region Nine to complete the JOBZ application for communities
outside the Region 9.
Commissioner
Pierce stated that Region 9 did not look at it from the Regional concept and
acted hastily. After much discussion, the Board thanked Edwards for his
presentation.
With
no further business to wit, the meeting adjourned at 12:27 P.M.
The
next Martin County Board of Commissioners meeting will be October 21, 2003 at
9:00 AM, Extension Meeting Room, Martin County Courthouse.
BOARD OF COMMISSIONERS
MARTIN COUNTY, MN
_____________________________
Gerald Boler, Chair
ATTEST:____________________________
Scott Higgins, County Coordinator