PROCEEDINGS OF THE MARTIN
TUESDAY,
DECEMBER 2, 2003
@ 9:00 A.M.
The meeting was called to order by Chairman Gerald Boler at 9:00 a.m. Those present were Commissioners Steve Pierce, Dan Schmidtke, Steve Donnelly, and Jack Potter. Also present were Jim Forshee, County Auditor/Treasurer, Scott Higgins, County Coordinator, Kevin Peyman, County Engineer, Deb Mosloski, Drainage Specialist, Christine Rupp, Sentinel, Rod Halverson, KSUM/KFMC Radio, and members of the Public.
Motion by Commissioner Donnelly, seconded by Commissioner Pierce that the Agenda with the following addition (1) Victim Witness Domestic Violence Sexual Program funding Update for Martin County is hereby approved.
Motion by Commissioner Pierce, seconded by Commissioner Schmidtke, that the minutes for the November 4, 2003 Board of Commissioner meeting are hereby approved. Carried unanimously.
Deb Mosloski, Drainage Specialist, stated that there have been additional year assessments for C.D. # 19 and C.D. #56 and would ask that the Board revise the resolution Order Fixing Ditch Repair and Maintenance Levies and Assessments of County, Joint County, and Judicial Ditches to include these ditches with the following assessments, C.D. #19 levied $3,000.00 and C.D #56 levied $7,000.00 for 2004. After discussion,
Motion by Commissioner Schmidtke, seconded by Commissioner Potter, Be It Resolved, that the Martin County Board of Commissioners acting as the County Drainage Authority hereby approves and add the following assessments to C.D. #19 in the amount of $3,000 and C.D. #56 in the amount of $7,000 to the resolution Order Fixing Ditch Repair and Maintenance Levies and Assessments of County, Joint County, and Judicial Ditches, for 2004. Carried unanimously.
Mosloski presented a quote from Lawn Manicurist Inc. of Algona, Iowa for tree and brush control along open ditches for 2004. After discussion,
Motion by Commissioner Donnelly, seconded by Commissioner Schmidtke, Be It Resolved, that the Martin County Board of Commissioners acting as the Drainage Authority hereby approve the quote received from Lawn Manicurists Inc, of Algona, Iowa for tree and brush control along open ditches as listed for 2004 as follows,
DITCH # COST
C.D.#11-Surface drain/tile$ 250
C.D. #1. $3,500
J.D. #50 $3,500
J.D. #59 $2,000
J.D. #85 $4,500
J.D. #82 $5,500
J.D. #8.. $2,500
J.D. #3.. $3,500
J.D. #1.. $1,500
J.D. #28 $2,500
J.D. #98 $4,500
J.D. #9.. $2,500
C.D. #47$ 250
Carried unanimously.
Mosloski presented the allocation for Ditch Costs for 2001-2002. Mosloski stated that her office has not received the allocations necessary to cover costs for 2001-2002 and that the Board would need to approve the allocation from the Ditch Fund to the Drainage account of the Revenue Fund in the amount of $66,856.09 for 2001 and $46,656.72 for 2002. This includes the net allocated cost. After discussion,
Motion by Commissioner Schmidtke, seconded by Commissioner Potter, Be It Resolved, that the Martin County Board of Commissioners acting as the Drainage Authority for Martin County hereby approves the allocation from the Special Ditch Fund to the Revenue Fund for the year 2001-2002 for work done by the Drainage Office and approves the transfer of the necessary funds from the Special Ditch Fund for 2001 for $66,856.09 and for 2002 of $46,656.72 to the Revenue Fund. Carried unanimously.
Peyman presented the Final Contract Voucher for C.P. 03:04, for payment of the striping contract to Traffic Marketing Services Inc. of Buffalo, MN. Peyman stated that the Contract amount was for $31,444.00. The certified amount is $29,475.00 Peyman further informed the Board that the striping for the center lines of road are done on a three-year rotation as well as the side lines on County Highways. After discussion,
Motion by Commissioner Pierce, seconded by Commissioner Donnelly, that the Martin County Board of Commissioners hereby approve the Final Contract voucher for payment to Traffic Marketing Services Inc. of Buffalo, MN in the amount of $29, 475.00; that the Contract has been completed and that the work is performed and in accordance with and pursuant to the terms of the contract as shown on the final voucher. Carried unanimously.
Peyman stated that the Department has been looking into land being cultivated throughout the County inside the right of ways and that Highway Department will begin enforcement against this situation and make sure that farming is not done in the right-of-away. Peyman further stated that Department is looking into putting up right-of-way markers to alert the farmers of where the right of way begins.
Commissioner Pierce stated that the County should provide a public notice in the official county newspaper informing farmers not to farm the right of ways and that it will be enforced.
Peyman responded that the Department does provide the public notification and that the Department will send letters to all farmers notifying of the enforcement concerning farming in the right of ways.
Commissioner Potter inquired as to the status of the proposed stub road to be constructed off State Highway # 4 to Cedar Hanson Park.
Peyman stated if the County chooses to move forward with the project, the county may have to seek eminent domain in order to obtain that quarter mile stretch of land to build the road.
With no further report, the Board thanked Peyman.
Captain Brad Hady, Sheriffs Department, provided the Sheriffs Office report.
Hady presented information concerning GPS offender tracking systems and had received a quote from iSecuretrac quote as follows,
( Passive unit: $6.00/day;
(Passive units are carried by the offender, and placed in a base unit when the offender returns home.)
( Active unit: $8.95/day,
(The Active unit can locate an offenders exact location determined and mapped to within five feet of his/her location.)
( Shelf/non use: $2.50/day for passive units and $3.50/day active units
Hady stated that the issuance of these units should pay for themselves because each offender participating the EHM Program pay the cost for each units and an additional fee could be added to the present EHM Program to pay for the GPS tracking equipment. Hady further stated that iSecurtrac will provide the three-day training program to the staff, normally the fee for the training program is $1,000 however this fee will be waived if the County contracts for at least five units. Hady stated that the Sheriff is recommending the county obtain ten units by December 31, 2003. The contract length is 12 months and includes a service kit, at no charge. Hady further stated that the iSecuretrac product is web-based and requires no proprietary software that would need to be purchased. After discussion,
Motion was made by Commissioner Pierce, seconded by Commissioner Schmidtke, BE It Resolved, that the Martin County Board of Commissioners hereby approve contracting with iSecuretrac for GPS Offender tracking equipment as follows, Passive Units at $6.00/day for the Active Units at $8.95/day for Shelf/non use at $2.50/day for Passive Units and $3.50/day for active units and to authorize purchase up to ten units for the Sheriffs Department EHM Program. Carried unanimously.
Hady presented a proposed Sheriffs Office Policy relating to stray domestic or wild animals. Hady informed the Board that the Department currently receives no help from the City of Fairmont in transporting dogs, as Martin County did not assist in the purchase of a pickup for animal enforcement. In the past, the County has paid for half of the animal control vehicle. After review of the Policy,
Motion by Commissioner Pierce, seconded by Commissioner Potter, Be It Resolved, that the Martin County Board of Commissioners, hereby approves the policy as presented by the Martin County Sheriffs Department for Complaints Regarding Stray Domestic or Wild Animals, effective December 2, 2003. Carried unanimously.
Hady informed the Board that Tom Garry has resigned his position as Assistant Jail Administrator and the Sheriff has appointed Tanya Skow as Assistant Jail Administrator effective December 6, 2003.
Motion by Commissioner Pierce, seconded by Commissioner Schmidtke, Be It Resolved, that the Martin County Board of Commissioners hereby accept the resignation of Tom Garry as assistant Jail Administrator and to approve the appointment of Tanya Skow as Assistant Jail Administrator, and to approve the appropriate salary adjustment per the Jailer/Dispatcher Union contract, effective December 6, 2003. Carried unanimously.
Beverly Zander, CEO of the Chain of Lakes Behavioral Health Services, Inc., of Martin County was on hand. Also attended from the Chain of Lakes Halfway House Board was Curt Howard, Jack Jacobson and Faith Clow. Zander stated that the halfway house is offering a program to house eligible jail offenders at a rate of $67.89/day which includes board, lodging, group and individual counseling, transportation, educational supplies, as well as numerous other supplies. Zander stated that the proposal provides an option for the County to provide the necessary treatment to the offender and a place to house them instead of sending offenders to out of county jails. Zander further stated that this option would assist chemical dependent offenders and to decrease the impact of drug abuse in our community.
Commissioner Schmidtke inquired how many inmates does the County currently have that would be eligible for the program.
Hady responded that he was not certain at this time and that the Electronic Home Monitoring Program has taken many of these clients out of the Jail that would otherwise be eligible for the services being proposed by the Chain of Lakes Halfway House.
Commissioner Potter inquired if the District Court Judge had given any indication of what he thought of the program.
Zander responded that he seemed to be in favor of the Program.
Commissioner Schmidtke stated that the Board should keep the proposed program in mind as an option to be used in the future.
Commissioner Pierce inquired if there were clients that were being referred from Human Service to the Halfway House.
Zander responded in the affirmative.
Commissioner Boler suggested that two commissioners meet with the Sheriff and Chain of Lakes Halfway House to begin discussions on programs and options available to the county. After discussion,
Motion by Commissioner Pierce, seconded by Commissioner Potter, Be It Resolved, that the Martin County Board of Commissioners, hereby appoint Commissioner Gerald Boler, and Commissioner Dan Schmidtke to work with the Sheriff and Chain of Lakes Halfway House to discuss possible options for the county in providing inmate treatment and to approve perdiem and expenses for the Commissioners committee work. Carried unanimously.
The Board thanked Hady for the report.
Commissioner Boler opened the Public Hearing for the Martin County Solid Waste Management Service Fee Ordinance for 2004-2005.
Billeye Rabbe, Regional Extension Educator, reviewed with the Board the proposed Recycling Fee Assessments for 2004-2005. After the presentation,
Chairman Boler opened the meeting for Public input. There was no public input.
Motion by Commissioner Pierce, seconded by Commissioner Donnelly, to close the Public portion of the hearing. Carried unanimously.
After further discussion,
WHEREAS, Martin County (the County) has previously offered each City in the County the opportunity to run its own recycling program to meet State mandates, and
WHEREAS, all cities in Martin County, except for the City of Fairmont, decided to run their own recycling program; and
WHEREAS, the County provides and contracts for a residential recycling drop-off service that is provided in several cities in the County and is designed to benefit rural residents of the County; and
WHEREAS, the County has the authority to collect and adjust a solid waste management service fee pursuant to the Countys solid waste management service fee ordinance and MN. Stat. 400.08
NOW THEREFORE, BE IT
RESOLVED THAT,
The Martin county Board of Commissioners hereby authorizes the County Auditor/Treasurer to adjust the current $2.37 per month recycling portion of the solid waste service fee charged to each City of Fairmont household on property tax statements, to $3.00 per household per month effective January 1, 2004.
BE IT FURTHER RESOLVED THAT, The Martin County Board of Commissioners hereby also authorizes the County Auditor-Treasurer to adjust the current $1.28 per month recycling portion of the solid waste service fee charged to all rural households on property tax statements, to $2.00 per household per month effective January 1, 2004
Upon Motion made by Commissioner Pierce, seconded by Commissioner Donnelly, and unanimously carried, said resolution was duly passed and adopted this 2nd day of December, 2003
BOARD OF COMMISSIONERS
__________________________
Gerald Boler, Chair
ATTEST:______________________________
James Forshee, Martin County Auditor/Treas.
Roll call vote: AYES, Boler, Pierce, Schmidtke, Potter and Donnelly. NAYS: none
Passed and approved this 2nd day of December 2002.
Don Milbrandt, Project Leader for the Red Rock Center Restoration Project (Martin County Preservation Association), was present to request Board approval for a State Capitol Project Grant-in-Aid Program for the Martin County Preservation Association for renovation of the Red Rock Center. Milbrandt stated that the Martin County Preservation Association was awarded a second grant for $30,000 through the Minnesota Historical Society for the restoration of the Red Rock Center with a required dollar match of $30,000 and that the Martin County Preservation Association has come up with the required match for the grant requested Board approval and to authorize the Martin County Preservation Association to sign the grant agreement. After discussion,
Motion by Commissioner Pierce, seconded by Commissioner Potter, Be It Resolved, that the Martin County Board of Commissioners hereby approve and authorize the collection of funds from the Minnesota Historical Society in the amount of $30,000, and that the required cash match be provided by the Martin County Preservation Association in the amount of $30,000 per the grant agreement, for the restoration of the Red Rock Center and to authorize Martin County Preservation Association to sign the capitol project Grant-in-Aids Program on behalf of the County. Carried unanimously.
Higgins presented the sealed bids for the sale of the two 1998 Ford Champion Buses from the Martin County Express. Higgins stated that a notice was published and that Minnesota Department of Transportation Transit Program has released all interest in the buses. Higgins further stated that only one bid was received from Albert Lea Salvage, Albert Lea, MN, After opening of the sealed bid, bid amount for each bus was $500.
Motion by Commissioner Pierce, seconded by Commissioner Donnelly, Be It Resolved, that the Martin County Board of Commissioners, that all interests have been waived for the sale of two 1998 Ford Champion 16 Passenger Handicap Accessible transit buses, and after having appropriately published for sealed bids, hereby awards the bid from Albert Lea Salvage, Albert Lea, MN for the amount of $500 for each bus. Carried unanimously.
The Board recessed at 10:15 a.m.
The Board reconvened at 10:27 a.m.
Higgins presented the Resolution for Region Nine Comprehensive Economic Development Strategies for 2003-2008 (CEDS)
R-#57/03
R E S O L U T I O N
Region Nine Development Commissions Comprehensive
Economic Development Strategies for 2003-2008:
WHEREAS, The Economic Development Administration (EDA), U.S. Department of Commerce, has designated the Region Nine area as an Economic Development District; and,
WHEREAS, The EDA provides the Region Nine Development Commission with an annual planning grant to provide economic development planning and technical assistance to local units of government and business within the Region Nine area; and,
WHEREAS, the EDA requires the submittal of a Comprehensive Economic Development Strategy (CEDS) as part of the grant making process, and asks that the CEDS be approved by member counties.
NOW THEREFORE BE IT
RESOLVED, that the Martin County Board of commissioners hereby approves the
Region Nine Development Commissions Comprehensive Economic Development
Strategies for 2003-2008, which will be reviewed and updated annually.
Motion was made by Commissioner Pierce, seconded by Commissioner Schmidtke, said resolution was duly adopted this 2nd day of December 2003.
BOARD OF COMMISSIONERS
MARTIN COUNTY, MN
_________________________
Gerald Boler, Chair
ATTEST:___________________________
Scott Higgins, County Coordinator
Those voting AYES: Commissioners Donnelly, Boler, Schmidtke, Potter and Pierce. NAYS: none.
Passed and approved this 2nd day of December 2003.
Higgins presented the Purchase of Service Agreement with Fairlakes Taxi Incorporated, Fairmont, MN for the operation of the Martin County Express Transit bus system effective January 1, 2004 through December 31, 2006, for a total of $794,845.07. After discussion,
Motion by Commissioner Pierce, seconded by Commissioner Schmidtke, Be It Resolved, that the Martin County Board of Commissioners hereby approve the Purchase of Service Agreement with Fairlakes Taxi Incorporated, Fairmont, MN for operation of the Martin County Express Transit Bus System in Martin County as follows:
A. January 1, 2004-December 31, 2004, not to exceed $252,793.74 for the contracted year
B. January 1, 2005-December 31,2005, not to exceed $267,206.33 for the contracted year.
C. January 1, 2006-December 31, 2006, not to exceed $274,845 for the contracted year.
For a total not to exceed $794,845.07 for the three year period, effective January 1, 2004.
Carried unanimously.
Senator Julie Rosen and Representative Robert Gunther were on hand for an open dialogue for legislative issues for the upcoming 2004 legislative session. Legislative issues discussed included, Transportation Funding, Meth Labs, and the Jobs Initiative, gas tax.
Rosen highlighted the proposed Meth Bill for the 2004 session and issues pertaining to the gas tax.
Gunther stated he favored the increase in gas tax and restoration of the MVET funds.
Commissioner Donnelly inquired about out- of - home placement costs.
Representative Gunther, and Senator Julie Rosen said they would be looking into this issue.
Commissioner Pierce stated that the out- of- home placement funding is not the issue, as is who and why the individuals are being placed.
After much discussion, the Board thanked Senator Rosen and Representative Gunther for attending and sharing of information.
Rebecca Bentele, Victim Witness Coordinator for Martin County, was also on hand to inform the Board that Martin County is losing 20% of the funding for operations of the Victim Witness Program in Martin County as well as the Domestic Violence Sexual Assault Program (DV/SA). Bentele stated that a couple options for consideration by the Board is to eliminate the Domestic Violence Sexual Assault Program. The second option would be that the County would make up to loss in funding for $31,000 for 2004. Bentele also stated that this program is funded until June 2004. After discussion,
The Board determined to review matter at a later date.
Higgins presented the Grievance settlement regarding bumping situation for Rebbeca Schlorf VonHoldt.
After review,
Motion by Commissioner Potter, seconded by Commissioner Pierce, Be It Resolved, that the Martin County Board of Commissioners hereby approve and authorize Chair to sign the agreement. Carried unanimously.
The County Commissioners, compensation, Per Diem and Expenses Resolution was introduced.
R-#55/03
COUNTY
COMMISSIONERS COMPENSATION, PER DIEM & EXPENSES:
WHEREAS, Chapter 301 of the Session Laws 1975 provides a method for determining County Commissioners compensation, per diem pay, and expense allowances, and
WHEREAS, resolution of the County Board establishing the salary, schedule of per diem payments, and expense allowance must be made before January first of each year so as to become effective January first of the next year, and
WHEREAS, the Board of County Commissioners of Martin County after due deliberation and discussion, have determined the annual salary, schedule of per diem payments, and expense allowances that will be effective January 1, 2004 and thereafter, until changed by resolution of the Board in a manner provided by law.
NOW THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Martin County as follows:
1. That the annual salary of each County Commissioner of Martin County shall
be the sum of $17, 076.32 plus an additional $500.00 per year for the
Chairman payable bi-weekly, less such deductions as are authorized or
required by law, and shall be paid to such Commissioner during such interval
as he or she is qualified by law to hold such office.
2. That each individual County Commissioner shall be paid one per diem of
$60.00 each day spent in performing the official duties connected with the
office. The per diem pay may be paid to any individual County Commissioner making application therefore, who, by proper designation or authorization, has served or is an alternate on any board, committee, or commission of County Government,
including committees of the Board or for the performance of service for any of the
following work, service or activity.
Region Nine Delegate P.I.C. Joint Powers Board
F/M. Human Services Board County Planning Commission
Prairieland Joint Powers County Water Plan Committee
Delegate to M.V.A.C. 13 County Water Plan JPB
Building Committee A.M.C. Delegate
Personnel Committee County Park Board
MN Extension Service Community Corrections
Region Nine E.M.S. R.I.M. & Soil Conservation
County Highway Liaison Minnesota River Basin JPB
3 River RC & D Law Library Board
SouthCentral HRA Board MAAH
Economic Development Committee County Insurance Committee
Transit Advisory Comm. (TAC) GASB
Fox Lake Improvement Dist. Board Labor Management Committee
South Central Finance Committee
Activities relating to Ditches under the Jurisdiction of the County Board, or under Jurisdiction of a Joint County Ditch Authority.
For such committee, board, or commissioner work or meetings which may be required by law or which is authorized by the Board of County Commissioners, providing that such work, service or activity is authorized by Board action prior to the performance of such work, service or activity.
3. No Commissioner may receive an amount greater than one full per diem
payment on any one day. A Commissioner may accept or claim less than the
full per diem. If a per diem is paid by another entity or authority for work,
service, or activity permitted by this resolution, Martin County shall not pay
a per diem for the same work, service or activity.
4. That in addition to the salary and per diems set forth herein, each individual
County Commissioner may be paid his or her actual and necessary expenses
and the County mileage allowance, according to County Policy when traveling on official business authorized by Board action.
Motion was made by Commissioner Pierce, seconded by Commissioner Donnelly and unanimously carried, for the adoption of said resolution.
Dated this 2nd day of December 2003.
BOARD OF COMMISSIONERS
MARTIN COUNTY, MN
__________________________
Gerald Boler, Chair
ATTEST:____________________________
Scott Higgins, County Coordinator
Those voting AYE: Commissioners Boler, Potter, Pierce, Schmidtke, and Donnelly. Adopted and approved this 2nd day of December 2003.
Higgins presented the Martin County Board the Citizen Advisory Appointments for 2004.
Motion by Commissioner Pierce, seconded by Commissioner Schmidtke, that the Martin County Board of Commissioners hereby appoints the following individuals to the following citizen advisory Boards and Commissions effective January 1, 2004 as follows,
TERM
Planning & Zoning- Gary Schaub 3-year-2006
Planning & Zoning- Rodney Erickson 3-year-2006
Human Service Board-Martha Potter 3-year-2006
Martin County Extension Advisory-Nancy Olson 3-year-2006
Martin County Extension Advisory-Don Rudolph 3-year-2006
Martin County Water Plan Board-Melvin Evans 3-year-2006
Martin County Water Plan Board-Greg Murphy 3-year-2006
Martin County Water Plan Board-City of Dunnell- 3-year-2006
Martin County Water Plan Board- Tim Eisenmenger 3-year-2006
SouthCentral Multi-Co (HRA)- Steve Fosness 3-year-2006
Martin County Library Board- Wes Clerc 3-year-2006
Carried unanimously.
Higgins inquired of the Boards direction to set a third meeting in December to approve year-end bills and other year end business. After discussion, it was suggested that year-end bills be approved during the first Board meeting in January.
Higgins stated that the Planning Commission is requesting to have a work session with the Board of Commissioners concerning the Feedlot Ordinance. After discussion, it was agreed that the Board would meet with the Planning and Zoning Commission December 16, 2003 at 5:30 P.M. in the Extension Meeting Room to discuss the Feedlot Ordinance.
The Board reviewed the Minnesota Small Business Development Letter.
Motion by Commissioner Donnelly, seconded by Commissioner Potter, Be It Resolved that the Martin County Board of Commissioners hereby approve the per diem and expenses for those Commissioners who will be attending the Minnesota Drainage Management Conference in 2004, January 8-9 or January 22-23. Carried unanimously.
The meeting was opened for public comment. There was none.
The Board reviewed their reports and calendars of previous and upcoming weeks meetings and activities. The Board were reminded of the Truth and Taxation Public Hearing will be held December 4, 2003 at 5:30 P.M. in the Extension Meeting Room and the AMC Conference December 8-10.
The next regular Board of Commissioners meeting will be held December 16, 2003 at 9:00 a.m. in the Martin County Extension Meeting Room.
With no further business to wit, the meeting adjourned at 12:00 P.M. Dated this 2nd day of December 2003.
BOARD OF COMMISSIONERS
MARTIN COUNTY, MN
_____________________________
Gerald Boler, Chairman
ATTEST:_______________________________
Scott Higgins, County Coordinator